Sign employment contracts digitally, new hires done the same day
Send the employment contract right after the verbal yes. Your new hire signs on their phone and the signed contract lands in your records, certificate included.
No credit card needed · Signature under eIDAS · Data in the EU
How to get an employment contract signed digitally
- 1
Upload the contract or use a template
Use your own employment contract as a PDF, or turn it into a template so the next contract is ready in seconds.
- 2
Send it to your new hire
The employee receives a personal signing link by email or SMS and signs on phone or laptop, without an account.
- 3
Records complete automatically
Both parties receive the signed contract. The signing certificate with timestamp records that it was signed before the first working day.
Employment documents you get signed digitally
- Fixed-term employment contracts
- Permanent employment contracts
- Temporary staffing and on-call contracts
- Internship and apprenticeship agreements
- Amendment letters and renewals
- Training cost agreements
- Non-disclosure agreements on joining
- Payroll tax statements
- Settlement agreements
Why choose BuiltSign
Signed before day one
No printing, scanning or contracts that come back in week two. The contract is settled before the employee starts.
Templates per contract type
Create templates for fixed-term, permanent and on-call contracts. Signature fields are always in the right place.
Proof with timestamp
The certificate records who signed and when. Important evidence in discussions about start dates or terms.
Ready when you grow
Hiring several people at once? From a template each contract is ready in a few clicks, with its own signing link per employee. Sending large numbers in one go is possible via the API on Enterprise.
An employment contract is form-free and may be signed electronically, for example with a simple electronic signature (SES) under eIDAS. Clauses with a written-form requirement, such as non-compete clauses, must be included in the signed document itself. Consult your legal advisor when in doubt.
Frequently asked questions about signing employment contracts digitally
- Yes. An employment contract is form-free and may be signed electronically. The audit trail with email verification and timestamp records who signed and when.
- A non-compete clause has a written-form requirement: it must be laid down in a document signed by the employee. A digitally signed employment contract containing the clause generally satisfies this. Consult your legal advisor when in doubt.
- Yes. The employee opens the personal link on their phone and signs with their finger. No account or app needed.
- Yes. Besides email verification every signer confirms with an SMS code. You can also enable a full identity check with passport or ID card, for example for remote hires.
- Every signed contract sits in your BuiltSign account with its certificate and can be downloaded for your HR records. Your administration stays complete.
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