Quotes and work orders, signed right on site
Have clients sign quotes, change orders and completion forms digitally. On your technician's phone or via a link, with no paperwork afterwards.
What installation firms run into
- Quotes sit for weeks because the client has to print, sign and return them
- Additional work is agreed verbally and turns into invoice disputes afterwards
- Paper work orders get lost, are illegible or never make it back to the office
- Without a signed approval you are exposed when a client disputes the delivery or extra work
Documents installation companies commonly sign
- Quotes for installation and maintenance work
- Change order approvals
- Work orders and completion forms
- Maintenance contracts
- Service contracts
- Inspection and test reports
- Acceptance of terms and conditions
How it works for your company
Office staff
- 1Send the quote with a personal signing link to the client
- 2See live whether the quote has been opened and send a reminder if needed
- 3Receive the signed approval automatically back into the file
Technician on site
- 1Opens the work order or change order on their phone or tablet
- 2Has the client sign on the spot with a touch signature
- 3Client and office instantly receive the signed copy
Quotes, change orders and maintenance contracts can be signed electronically; the law generally does not prescribe a particular signature level for them. BuiltSign places a simple electronic signature (SES) under eIDAS and delivers a certificate with audit trail as supporting evidence for every document.
Why installation companies choose BuiltSign
Faster approval on quotes
The client signs on their phone instead of printing and scanning. You schedule the work days earlier.
Extra work recorded on the spot
Capture change orders on the spot with a digital signature. Less discussion when the invoice arrives.
Work orders complete and findable
Signed work orders land straight in the file, linked to the client. Nothing gets lost anymore.
Works on phone and tablet
Your technicians only need their phone. Clients sign with their finger, without an app or account.
Frequently asked questions about digital signing for installation companies
- Yes. Once the client signs digitally, there is offer and acceptance, recorded with an electronic signature under eIDAS. The audit trail helps show who approved what and when.
- Yes. The technician opens the document on their phone or tablet and the client signs with their finger. The signed copy automatically goes to both client and office.
- Upload or pick the change order, have the client sign on the spot and done. The approval sits in the file with a timestamp before you continue the work.
- Yes. Save the maintenance contract as a template and send the renewal in seconds. Sending all renewals for a period in one go is possible via the API on Enterprise.
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